Executive Support Officer - AFP

Contract: Permanent

Full-Time: 36 hours 45 mins

Department: Australian Federal Police (AFP)

Security Assessment: Negative Vetting Level 2 (NVL2)

Starting Salary: £33,583 per annum plus competitive benefits

 

Applications are sought from persons interested in employment at the Australian High Commission in London as Locally Engaged Staff.

It is a condition of this appointment that any candidates applying for this position must be able to obtain and maintain an Australian National Security Clearance to Negative Vetting Level 2 (NVL2) and must therefore be a citizen of Australia.

About the Australian Federal Police, London  

The AFP's role is to enforce Commonwealth criminal law and to protect Commonwealth and national interests from crime in Australia and overseas. The AFP is Australia's international law enforcement and policing representative, and the Government's chief source of advice on policing issues.

About the Position

The Executive Support Officer reports to the Manager Europe, Africa and Middle East (MEAME) with responsibility for the overall management of the AFP office and supporting MEAME’s interests. Activities include liaising with contacts, undertaking research projects, arranging travel for AFP members at Post as well as select international visitors, coordinating representational events and preparing correspondence and reports.  The Executive Support Officer also manages official reimbursements in line with financial management guidelines.

Key responsibilities of the position include, but are not limited to:

• Provide high level administrative support to the MEAME office, including management of the MEAME schedule of appointments, travel (Accommodation, flights and acquittals) and representational activities, incoming and outgoing correspondence, and handling telephone and email enquiries;
• Assist MEAME with coordination across all sections of the Management Branch and liaise with High Commission staff at all levels, members of the public, law enforcement and government agencies, and visitors to the Australian High Commission;
• Undertake general office management, including financial management (e.g. office expenditure acquittals) and manage petty cash reimbursements, as well as keep track of and maintain filing systems, financial records, key contacts and other auditable documents;
• Administrator level support for the Correspondence Management System (CMS), ensuring paper and electronic file creation meets agency guidelines;
• Prepare correspondence for MEAME signature;
• Undertake other reporting and research as required; and
• Assisting with the co-ordination, set-up and catering for meetings and AFP events.

 

Qualifications/Experience

Essential

• Strong organisational skills;
• High level of experience undertaking research skills;
• Robust grasp of correct grammar in order to write executive correspondence;
• Ability to exercise discretion  when required; and

• Ability to prioritise meeting schedules and excellent organisational skills.

Desirable

• Australian NV Level 2 security clearance, or ability to gain the same;
• Working knowledge of the AFP and the law enforcement environment;
• Working knowledge of AFP electronic systems, governance and security framework; and
• Knowledge of accommodation and restaurant booking websites and catering companies.

 

SELECTION CRITERIA

In your written statements, you must prepare a short statement for each of the selection criteria listed below and include relevant but succinct examples that support your claims against the role:

1. Ability to undertake a high level of general office administrative and/or clerical duties;

    

2. Ability to set priorities and organise work effectively and efficiently, and to complete projects and assignments with limited supervision;

    

3. Ability to work effectively across all organisation levels building strong relationships with stakeholders, demonstrating strong oral and written communication skills;

    

4. Proficiency with Microsoft Outlook, Word and Excel. High level of IT literacy with ability to manage an electronic documents and records management system, ensuring on-going compliance with policy guidelines;

    

5. Ability to undertake research, using resources such as the internet, and present findings to senior management in an appropriate manner;

    

6. Knowledge of British protocol and British Government institutions and a working knowledge of London is desirable.

    

How to Apply

Applications close at midnight (GMT) on 6th October, 2016

Applications must be submitted to [email protected]

Late, incomplete and/or ineligible applications will not be considered for engagement.

Candidates interested in this position must submit a complete application, including the following documents as separate attachments:

• UK-Based Application Form (including an address to the each of the selection criteria);

• Current CV / Resume
• Diversity and Equal Opportunities Monitoring Questionnaire

   

  Please note:

Please check that your application form has been completed in full upon submission. In some circumstances application forms can come through blank and require resending.

Written responses to each of the six-selection criteria are restricted to a word limit of 250 words. 

Referee reports will only be requested for candidates who are shortlisted and with an applicant’s prior approval.  Incomplete or late applications will not be considered.

 

The Diversity and Equal Opportunities Monitoring Questionnaire will not be passed to the selection committee for this role. It will be held confidentially by the Human Resources Department for statistical monitoring purposes only. You may submit this attachment in a separate email if you wish to, [email protected].