Australian High Commission
United Kingdom
Australia House, London

Passport Services: Requirements for applying by post

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This outlines the supporting documents and requirements for those who are eligible to make a passport application through the post in the United Kingdom.

You must provide the following:

  1. photocopy of the biodata page of your most recent passport (this does not need to be certified. Do NOT copy every page of your passport)
  2. completed renewal application form, dated within six months of lodgement, checking that:
    1. Section 5 of the form is signed and dated
    2. Your signature is kept inside the white box with no alterations or ‘whiteout’ on the signature or the date
    3. Your application form is valid, make sure your review the expiration date at the top of form
    4. Your form is printed correctly with no sections missing or cut-off
    5. Your place of birth is the same as your previous passport
  3. completed payment authorisation form, you can review our passport fees list here
  4. Two Australian standard passport photos, less than six months old, with your full name written on the back of one photo,
    1. You can refer to our photo guidelines
    2. You do not need to attach the photos, we will do that for you

You must provide the following (supporting documents must be certified copies, not originals):

  • A completed application form, checking that:
    • The guarantor has correctly completed Section 11
    • The Guarantor is eligible, not related to you or your family by birth/marriage, and does not reside at the same address
    • The guarantor has written on the back of one photo “This is a true photo of APPLICANT’S FULL NAME” and signed underneath
    • There are no alterations or whiteout on signatures or dates at Sections 11, 17 and 18
    • Sections 11 and 17 are dated within six months of lodgement
    • Your signatures at Section 17 and 18 are completely inside the boxes
    • Your form is printed correctly with no sections missing or cut-off
  • A certified copy of the biodata page of your most recent Australian passport (if in your possession)
  • A certified copy of proof of your Australian citizenship – either Australian birth certificate or Australian citizenship certificate
    • If you were born in Australia after 20 August 1986, you will also need a certified copy of one of the documents below:
      • Your previous Australian passport issued on/after 1/1/2000 (not reported lost or stolen); or
      • One parent’s Australian birth certificate; or
      • One parent’s Australian citizenship certificate, showing citizenship was acquired before your date of birth; or
      • One parent’s Australian passport (issued after 20/8/86) that was valid at the time of your birth; or
      • An Australian citizenship certificate of your own
  • A certified copy of proof of your place of birth – choose from your birth certificate, Australian citizenship certificate or passport (Australian or foreign)
  • A certified copy of proof of your gender – either your birth certificate or passport (Australian or foreign)
    • If you were born overseas and your document proving your place of birth/gender is in a different name to your citizenship certificate, you should provide a certified copy of a document to explain the change (eg. marriage certificate, divorce decree, or court order). This document may need to have been legalised (with an apostille) by the issuing country, refer to our name change guidelines
  • A certified copy of translations of any documents not in English from one of our approved translators. You must also include certified copies of the foreign language document.
  • A certified copy of proof of your address – this should be your UK address. You can choose from:
    • Driving licence
    • Motor vehicle registration or insurance (no more than 12 months old)
    • Property rates notes (no more than 12 months old)
    • Property lease agreement
    • Utility bill (no more than 12 months old)
    • Bank or credit card statement (no more than 12 months old)
  • Two Australian standard passport photos, less than six months old, one of which has been endorsed by your guarantor, please refer to our photo guidelines (we will attach the photos for you)
  • A completed payment authorisation form, see our passport fees list here
  • If you are changing your name, you will need to provide a certified copy of an approved name change document.
    • If you are applying for a gratis passport due to name change, you will also need to provide the document that proves why you are applying for a gratis name change (eg. marriage certificate, divorce decree). If you wish to apply for a gratis replacement (if eligible), please include a cover letter with your application explaining this
  • If you are replacing a lost, stolen or damaged passport, you will need a B11 statement that explains how, when and where the incident occurred.

You must provide the following (supporting documents must be certified copies, not originals. If there is more than one application, certified copies are required for EACH application):

  • A completed application form, checking that:
    • The guarantor has properly completed Section 11
    • The guarantor’s date is within six months of lodgement
    • The guarantor is eligible, not related to the child or your family by birth/marriage, and does not reside at the same address
    • The guarantor has written on the back of one photo “This is a true photo of APPLICANT’S FULL NAME” and signed underneath
    • The child’s name in Section 12 exactly matches the name in Section 2 (including middle names)
    • Section 13A and 14A shows parents' names exactly as they appear on child’s birth certificate.
    • Section 13B and 14B shows parents’ current names.  If they differ, make sure you provide a certified copy of evidence of name change (marriage certificate, divorce decree, court order)
    • Both parents have signed at Section 15 in front of a witness who does not live with either parent and is not related to the family by birth/marriage
      • NB: parents can use different witnesses to each other
    • One parent has completed Section 17 on behalf of the child
    • Dates in Section 15 and 17 within six months of your date of lodgement
    • There are no alterations or whiteout on any signatures in Sections 11, 15 and 17
    • The child has signed section 18 if over the age of 10, and that this signature is be completed inside the white box
  • A certified copy of the child’s most recent Australian passport (if the child has one)
  • A certified copy of the child’s birth certificate
  • A certified copy of proof of the child’s Australian citizenship – either Australian birth certificate or Australian citizenship certificate
    • If the child was born in Australia, please submit a certified copy of one of the documents below:
      • Child’s previous Australian passport (not reported lost or stolen); or
      • One parent’s Australian birth certificate; or
      • One parent’s Australian citizenship certificate, showing citizenship was acquired before the child’s date of birth; or
      • One parent’s Australian passport that was valid at the time of the child’s birth; or
      • An Australian citizenship certificate for the child
  • A certified copy of translations of any documents not in English from an approved translator. You must also include certified copies of the foreign language document
  • Certified copy of all court orders issued in relation to the child
  • A certified copy of one piece of valid government-issued photo ID for the lodging parent (driving licence, passport, etc.)
  • A certified copy of proof of address for the lodging parent – this should be your UK address. You can choose from:
    • Current driving licence
    • Motor vehicle registration or insurance (no more than 12 months old)
    • Property rates notes (no more than 12 months old)
    • Property lease agreement
    • Utility bill (no more than 12 months old)
    • Bank or credit card statement (no more than 12 months old)
  • A certified copy of name change documentation for the parents if current names differ from child’s birth certificate – e.g. a marriage certificate, divorce decree, or court order
  • Two Australian standard passport photos, less than six months old, one of which has been endorsed by your guarantor, please refer to our photo guidelines (we will attach the photos for you)
  • A completed payment authorisation form, see our passport fees list here
  • If the child was adopted, born as a result of surrogacy, has one parent only on the birth certificate, or you are unable to obtain the consent of all parties with parental responsibility, you may need to provide supplementary information. These applications are subject to additional checks and may take up to eight weeks to process
  • If replacing a lost, stolen or damaged passport, you will need a B11 statement that explains how, when and where the incident occurred
  • If the child's name is changing, a certified copy of an approved name change document